Virtual Board Meetings are a great alternative to face-to-face meetings. They can be flexible and a convenient method for non-profit organizations, to connect with their board members and directors. The transition from in-person to virtual meetings isn’t without its obstacles. In order to maintain an efficient and productive board meeting, it’s essential that nonprofit leaders follow a few simple guidelines to ensure things are running smoothly.
Keep the meeting focused on the agenda
It’s easy for people to lose focus or interest during a virtual meeting. It is important that participants remain focused on the agenda and that board members don’t stray from the content. It is important for organizations to record meetings online and distribute the minutes following every meeting.
Increase Attendee Engagement
It is crucial that non-profits maintain a high degree of board member involvement during the move to a virtual format. Meetings can get uncomfortable and stressful when attendees aren’t able connect via a digital platform. To avoid this, the head of the board needs to set the tone and the atmosphere for each meeting. They should also set rules for participation and communication.
Avoiding the dreaded “zoom fatigue” is one of the biggest issues when it comes to virtual meetings. Meetings that are too long can cause attendees to feel mentally exhausted https://www.whichboardroom.com/boardmaps-vs-boardable-board-management-software/ and disconnected from each and the others. Presenters should talk about their videos and slides before the virtual meeting starts to keep attendees engaged. They should also encourage participants to take a short break between each session.
